Free HR calculators and templates for businesses with hourly teams.
Three calculators we built for owners and office managers who run payroll for hourly people: add up a time card with breaks and overtime, estimate full payroll cost including employer taxes, and see what switching tools would save. Free, no sign-up, nothing stored.
14 days freeNo credit card requiredEvery feature included
Which calculator do you need?
PunchPro fits if…
- Time card calculator — add clock-in and clock-out times, subtract breaks, get weekly totals, overtime and gross pay
- Payroll calculator — estimate wages, overtime, employer taxes and total labor cost for a pay period
- Savings calculator — compare what you pay today for time tracking, scheduling and payroll prep with one plan
- Timesheet templates — weekly, biweekly and monthly, for Excel, Google Sheets or paper
- Schedule templates — weekly by employee, by shift, or a two-week rotation
Look elsewhere if…
- Net pay or tax withholding for an individual paycheck (use your payroll provider)
- State-specific overtime rules beyond daily and weekly thresholds
- Anything that needs to be saved — these run in your browser and keep nothing
Also works for…
- Owners doing payroll themselves
- Office managers and bookkeepers
- Anyone checking a paycheck before it goes out
What each calculator does.
Open any of them — no account needed.
| Feature | PunchPro | Notes |
|---|---|---|
| Time card calculator with breaks and overtime | Free | — |
| Payroll calculator with employer taxes and burden | Free | — |
| Workforce savings calculator | Free | — |
| No sign-up, nothing saved | Yes | — |
| GPS captured at each punch | Yes | No |
| Overtime and missed punches flagged mid-week | Yes | No |
| Weekly schedule on every phone | Yes | Group text |
| Time off requests with balances | Yes | Text the owner |
| Certification & license expiry alerts | Yes | No |
| Offer letters, onboarding, handbook | Yes | Paper |
| Payroll review before export | Yes | Re-key into payroll |
| Payroll exports | QuickBooks, ADP, Paychex, Paycom | Manual entry |
| Pricing | $39.99/business + $7 per active user | Hours of admin time |
| Free trial | 14 days, no card | — |
All three calculators run entirely in your browser. Nothing you enter is sent to PunchPro or stored.
The three calculators.
Add up a week of clock-ins and clock-outs.
Enter start and end times for each day, subtract breaks, and get regular hours, overtime and gross pay instantly. Handles overnight shifts and daily or weekly overtime thresholds. Open the time card calculator at punchpro.io/timecard-calculator/.
- Breaks and overnight shifts
- Daily and weekly overtime
- Gross pay at your rate
What a pay period really costs, including the employer side.
Enter employees, rates and hours, and get wages, overtime, employer payroll taxes and an estimate of workers' comp and benefits burden — the full labor cost most calculators leave out. Open the payroll calculator at punchpro.io/payroll-calculator/.
- Wages and overtime by employee
- Employer FICA and unemployment estimates
- Workers' comp and benefits burden
What switching to one plan would save.
Enter what you pay today for time tracking, scheduling and payroll prep tools and the admin hours you spend on timesheets, and compare it to one plan at $39.99 plus $7 per user. Open the savings calculator at punchpro.io/workforce-management-savings-calculator/.
- Current tool costs vs. one plan
- Admin hours recovered
- Annual savings estimate
Then stop calculating by hand.
PunchPro does all of this automatically from the time clock.
Punches build the time card
Employees clock in from their phone, the web or a kiosk; hours, breaks and overtime calculate themselves.
Payroll review flags the exceptions
Missed punches and overtime surfaced before the period closes, with one-tap fixes.
Export to your payroll provider
Approved hours export to QuickBooks, ADP, Paychex, Paycom. 14-day free trial, no credit card.
HR calculator questions, answered plainly.
Are the calculators really free?
Yes. No sign-up, no email, nothing saved. They run in your browser.
Do they handle overtime?
The time card and payroll calculators apply daily and weekly overtime thresholds you set. State rules vary, so confirm what applies to you.
Do they calculate tax withholding for a paycheck?
No. The payroll calculator estimates employer-side cost. Net pay and withholding come from your payroll provider.
Can I save a calculation?
Not on the page — nothing is stored. Print or screenshot it, or let PunchPro track hours automatically.
Is my data sent anywhere?
No. All calculations happen in your browser.
Related: Time card calculator · Payroll calculator · Savings calculator · Timesheet templates · Schedule templates
Let the time clock do the math.
14 days free, every feature, no credit card. Hours, overtime and payroll prep calculated automatically.
14 days freeNo credit card requiredEvery feature included
Overtime laws by state, in plain English.
When overtime starts, the rate, break rules, pay frequency and paid-leave mandates for each state, with a worked example. General information, not legal advice.
- CaliforniaDaily & weekly OT, meal and rest breaks
- TexasWeekly OT, Payday Law
- FloridaWeekly OT, minor break rules
- New YorkSpread of hours, weekly pay for manual workers
- PennsylvaniaWeekly OT, local sick leave
- IllinoisMeal breaks, one day rest in seven, paid leave
- OhioWeekly OT, small-employer exemption
- GeorgiaFederal rules apply
- North CarolinaWeekly OT, written wage policies
- MichiganWeekly OT, Earned Sick Time Act
- New JerseyEarned Sick Leave, strict wage-theft penalties
- VirginiaWeekly OT aligned with federal law
- WashingtonTimed meal and rest breaks, paid sick leave
- ArizonaEarned paid sick time, federal OT
- Massachusetts6-hour meal break, 6-day pay deadline
- TennesseeMeal break required at 6 hours
- IndianaWeekly OT, 10-day pay deadline
- MissouriWeekly OT; 2025 sick-leave repeal
- MarylandSick and safe leave, retail breaks
- WisconsinOne day rest in seven for factory/mercantile
More states coming. Rules change; confirm current requirements with your state labor department.