Staff scheduling and a time clock for gyms that open at 5 AM.
Front desk, trainers, instructors and cleaners clock in from a tablet at the desk or their own phone. Desk and class-coverage schedules go to every phone, swaps and call-offs get filled from the app, and approved hours export to your payroll provider.
14 days freeNo credit card requiredEvery feature included
Built for gym companies with 3 to 100 on the crew.
PunchPro fits if…
- You staff a desk from 5 AM to 10 PM with part-timers
- Trainers and instructors have different schedules than the desk
- Swaps and call-offs live in a group text today
- You export hours to QuickBooks, ADP, Paychex or Paycom
Look elsewhere if…
- You need member management, class booking or billing (PunchPro is staff-side only)
- You need to pay trainers per session from the time clock
- You need payroll processing itself
Also works for…
- Yoga, pilates and boutique studios
- Climbing gyms and sports facilities
- Multi-location fitness groups
What gym teams get on one plan.
Here's what moves from spreadsheets, texts and paper into one app.
| Feature | PunchPro | Punch clock & group text |
|---|---|---|
| Tablet kiosk at the front desk | Yes | Punch clock |
| Desk and class-coverage schedules on every phone | Yes | Group text |
| Open shifts claimed from the app | Yes | Text everyone |
| GPS captured at each punch | Yes | No |
| Overtime and missed punches flagged mid-week | Yes | No |
| Weekly schedule on every phone | Yes | Group text |
| Time off requests with balances | Yes | Text the owner |
| Certification & license expiry alerts | Yes | No |
| Offer letters, onboarding, handbook | Yes | Paper |
| Payroll review before export | Yes | Re-key into payroll |
| Payroll exports | QuickBooks, ADP, Paychex, Paycom | Manual entry |
| Pricing | $39.99/business + $7 per active user | Hours of admin time |
| Free trial | 14 days, no card | — |
The right-hand column describes the manual process most small teams start with.
Built around how a gym day actually runs.
PIN on the desk tablet, app for trainers.
Front desk staff clock in with a PIN on the tablet at the desk. Trainers and instructors clock in from their phone when they arrive for a session or class. Roles are selected at the punch so desk hours and training hours stay separate.
- Tablet kiosk and mobile app
- Role selected at the punch
- Breaks tracked by your rules
Desk coverage and class schedules, swaps filled from the app.
Build the desk schedule from a template, layer trainer and instructor shifts on top, and publish to every phone. When someone calls off the 6 PM desk, post the shift and an available, under-hours staffer claims it; you approve.
- Templates for desk, trainers and classes
- Open shifts offered to eligible staff
- Scheduled vs. actual next to the time clock
Licenses and certifications that warn you before they lapse.
Every staff member's licenses, certifications, driver's license and safety acknowledgments live on their employee record with expiry dates. PunchPro alerts you weeks ahead, and new hires sign the handbook and safety policies before their first punch.
- Expiry alerts on licenses and certifications
- Documents filed to each employee's record
- Handbook and safety policies signed on a phone
Guardrails before you approve. Export to the payroll you already run.
Timecards with missed punches, unexpected overtime or edits are flagged before the period locks, with one-tap fixes and an audit trail. Approved hours export to QuickBooks, ADP, Paychex or Paycom, so nothing changes on the payroll side.
- Configurable guardrails: Off / Warn / Block
- Flagged timecards surfaced first, bulk approval for the rest
- Export to QuickBooks, ADP, Paychex, Paycom
Running by the next pay period.
No implementation project. Most teams are set up in an afternoon.
Set up your business
Add locations, jobs, overtime rules and pay period. Under 20 minutes.
Add your staff
Import a CSV or add people as you send offers. Each gets a text with the app link.
First punch tomorrow
Everyone clocks in from their phone or the kiosk. You see punches and hours in the dashboard immediately.
Gym time tracking questions, answered plainly.
Does PunchPro handle member check-in or class booking?
No. PunchPro is for staff: scheduling, time clock, PTO, HR records and payroll prep. Member software stays as it is.
Can trainers be paid per session?
PunchPro records hours by role; per-session pay is calculated in your payroll process from those hours and your rates.
Can part-timers swap shifts?
Yes. Open shifts and swap requests go through the app with manager approval.
Does it track CPR/AED certifications?
Yes. Certifications live on each employee's record with expiry dates and alerts.
What payroll providers does it export to?
QuickBooks, ADP, Paychex, Paycom. You review and approve hours in PunchPro, then export to the payroll you already run.
How much does PunchPro cost for a gym company?
$39.99 per month per business plus $7 per active employee per month, every feature included. A 25-person team is $214.99 per month. 14-day free trial, no credit card.
Related: Shift scheduling software · Time clock kiosk app · Employee scheduling app · Time off
Publish next week's desk schedule tonight.
14 days free, every feature, no credit card. Set up jobs and cost codes tonight and run a real pay period.
14 days freeNo credit card requiredEvery feature included