Free timesheet templates for Excel, Google Sheets or paper.
Weekly, biweekly and monthly employee timesheet templates with clock-in, clock-out, breaks, regular hours, overtime and totals. Download for Excel or Google Sheets, or print them. No sign-up, nothing sent to us.
14 days freeNo credit card requiredEvery feature included
Pick a timesheet, download or print it.
Weekly, biweekly or monthly. Download opens in Excel or Google Sheets; Print gives you a clean paper copy. Nothing is sent to us.
Weekly timesheet
Employee: ____________________ Pay period: ____________________ Approved by: ____________________
Which timesheet template fits your pay period?
Pick by pay period
- Weekly — paid every week, or you reconcile hours weekly for job costing
- Biweekly — the most common small-business pay period; one sheet per period
- Monthly — monthly pay, or a summary sheet on top of weekly ones
When a template stops working
- Teams over 10 people — the spreadsheet starts eating Friday afternoons
- Field crews — paper gets lost, photos of paper get texted at midnight
- Anyone who's been surprised by overtime at payroll
Where templates still shine
- Office staff on fixed schedules
- A single contractor tracking their own hours
- Backup when the Wi-Fi is down
A template vs. a timesheet that builds itself.
The templates work. Here's what changes when the timesheet is built from punches instead of memory.
| Feature | PunchPro | Spreadsheet template |
|---|---|---|
| Breaks, overtime and totals columns | Yes | Yes |
| Fills itself in from clock-ins | Yes | No |
| Overtime flagged during the week | Yes | No |
| Approval with audit trail | Yes | Signature line |
| GPS captured at each punch | Yes | No |
| Overtime and missed punches flagged mid-week | Yes | No |
| Weekly schedule on every phone | Yes | Group text |
| Time off requests with balances | Yes | Text the owner |
| Certification & license expiry alerts | Yes | No |
| Offer letters, onboarding, handbook | Yes | Paper |
| Payroll review before export | Yes | Re-key into payroll |
| Payroll exports | QuickBooks, ADP, Paychex, Paycom | Manual entry |
| Pricing | $39.99/business + $7 per active user | Hours of admin time |
| Free trial | 14 days, no card | — |
The templates on this page are the spreadsheet column. PunchPro is what replaces them when the team outgrows them.
How to use a timesheet template well.
Hours written on Friday are guesses.
Have employees fill in clock-in, clock-out and break times at the end of each day, not the end of the week. Round to the nearest 15 minutes consistently, and write the job or task in the notes column so hours can be costed later.
- Daily entries, not weekly recall
- Consistent rounding rule
- Job or task in the notes column
Know your threshold before you total.
Federal overtime starts after 40 hours in a week; several states add daily thresholds. Total regular hours and overtime hours separately so payroll can apply the right rate. Rules vary — confirm what applies to you.
- Regular and OT columns totaled separately
- Weekly threshold (and daily where it applies)
- Confirm state rules
The template breaks around 10 employees.
At that point someone spends Friday afternoon collecting sheets, re-keying numbers and chasing the two people who forgot. PunchPro builds the timesheet from clock-ins, flags overtime on Wednesday, and exports approved hours to payroll.
- Timesheets built from punches
- Overtime and missed punches flagged mid-week
- Export to QuickBooks, ADP, Paychex, Paycom
Outgrown the template?
PunchPro replaces it in an afternoon.
Add your people
Import a CSV; each employee gets a text with the app link.
First punch tomorrow
Employees clock in from their phone, the web or a tablet kiosk; the timesheet builds itself.
Approve and export
Flagged timesheets first, bulk approval for the rest, export to QuickBooks, ADP, Paychex, Paycom.
Timesheet template questions, answered plainly.
Are these timesheet templates free?
Yes. Download or print as many as you need. No sign-up, no email, nothing sent to us.
Do they open in Excel and Google Sheets?
Yes. The download is a CSV file, which opens in Excel, Google Sheets, Numbers and any spreadsheet app.
Do they calculate overtime automatically?
The templates have separate regular and overtime columns for you to total. If you want overtime calculated automatically, use the free time card calculator or let PunchPro build timesheets from clock-ins.
Can I add columns?
Yes. Once it's open in your spreadsheet app, add job codes, mileage or anything else you track.
How long should I keep timesheets?
Federal rules require payroll records to be kept for at least three years; some states require longer. Confirm what applies to you.
Related: Time card calculator · Timesheet software · Free HR calculators · Time tracking
Stop collecting timesheets on Friday.
14 days free, every feature, no credit card. Timesheets that build themselves from the first punch.
14 days freeNo credit card requiredEvery feature included