Scheduling software sized for a small business.
No per-location pricing, no modules, no sales call. Build the week from a template, publish it to every phone, and fill call-offs from the app — with the time clock and PTO on the same plan, so the schedule actually matches who showed up.
14 days freeNo credit card requiredEvery feature included
Built for businesses with 5 to 50 hourly employees.
PunchPro fits if…
- One owner or manager builds the schedule
- The schedule lives in a group text or spreadsheet today
- You want scheduling, time clock and PTO without three subscriptions
- You'd rather set it up yourself than sit through a demo
Look elsewhere if…
- You need appointment booking for clients
- You run dozens of locations with labor forecasting
- You need a free-forever tool (PunchPro is a paid plan with a 14-day trial)
Also works for…
- Restaurants, cafés and retail
- Trades, cleaning and home care
- Clinics, gyms and offices with hourly staff
What small businesses get on one plan.
Here's what's included at $39.99 per month plus $7 per active user.
| Feature | PunchPro | Typical scheduling tools |
|---|---|---|
| Priced per business, not per location | Yes | Per location |
| Scheduling, time clock and PTO on one plan | Yes | Add-ons |
| Set up yourself, no sales call | Yes | Demo required |
| Open shifts and swaps from the app | Yes | Higher tier |
| GPS captured at each punch | Yes | No |
| Overtime and missed punches flagged mid-week | Yes | No |
| Weekly schedule on every phone | Yes | Group text |
| Time off requests with balances | Yes | Text the owner |
| Certification & license expiry alerts | Yes | No |
| Offer letters, onboarding, handbook | Yes | Paper |
| Payroll review before export | Yes | Re-key into payroll |
| Payroll exports | QuickBooks, ADP, Paychex, Paycom | Manual entry |
| Pricing | $39.99/business + $7 per active user | Hours of admin time |
| Free trial | 14 days, no card | — |
The right-hand column describes common pricing and packaging in employee scheduling tools; check each vendor directly.
How scheduling works for a small team.
Build the week in minutes from last week or a template.
Drag shifts onto the grid by employee and role. Approved time off is already blocked out and anyone heading past overtime is flagged while you build.
- Copy last week or a template
- Time off and overtime visible on the grid
- Roles, sites or departments if you need them
One tap, and the schedule is on every phone.
Everyone gets a notification and sees their shifts in the app. Changes go out the same way. No more screenshots in the group text.
- Notifications on publish and changes
- Employees see their own shifts
- Printable week view
Included, not added on.
Employees clock in from the app, the web or a tablet kiosk, and the schedule sits next to the timesheet so you can see who actually showed up. Time off requests come in with balances and coverage in view.
- Mobile, web and kiosk time clock
- Scheduled vs. actual by employee
- PTO balances and approvals
Guardrails before you approve. Export to the payroll you already run.
Timecards with missed punches, unexpected overtime or edits are flagged before the period locks, with one-tap fixes and an audit trail. Approved hours export to QuickBooks, ADP, Paychex or Paycom, so nothing changes on the payroll side.
- Configurable guardrails: Off / Warn / Block
- Flagged timecards surfaced first, bulk approval for the rest
- Export to QuickBooks, ADP, Paychex, Paycom
First schedule published tonight.
No implementation project. Most small teams publish their first week in under an hour.
Add your people
Import a CSV or type them in. Set roles and your overtime threshold.
Build the first week
Drag shifts onto the grid. Save it as the template for next week.
Publish
Everyone gets a notification and sees their shifts in the app.
Small business scheduling questions, answered plainly.
How much does scheduling software cost for a small business?
PunchPro is $39.99 per month per business plus $7 per active employee, with scheduling, time clock, PTO, hiring and payroll review all included. A 10-person team is $109.99 per month.
Is there a free version?
No. There's a 14-day free trial with every feature and no credit card, and the trial is the demo.
Can employees request time off and swap shifts in the app?
Yes. Requests come in with balances and coverage in view; swaps and open-shift pickups need a manager's approval.
Do I need the time clock to use scheduling?
No, but it's included. Most teams turn it on so the schedule can be compared to who actually clocked in.
Does it work for one location?
Yes. Pricing is per business, so one location or three costs the same base fee.
How much does PunchPro cost for a small business?
$39.99 per month per business plus $7 per active employee per month, every feature included. A 10-person team is $109.99 per month. 14-day free trial, no credit card.
Related: Employee scheduling · Employee scheduling app · Shift scheduling software · Pricing
Publish next week's schedule tonight.
14 days free, every feature, no credit card. Build the week and send it to every phone.
14 days freeNo credit card requiredEvery feature included