Close every pay period with confidence.
Every employee, their hours and gross pay in one view. Configurable guardrails watch every punch for missing clock-outs, skipped breaks and hours creeping toward overtime. Before you export, you see exactly what was caught, what's fixed, and what's ready to go.
14 days freeNo credit card requiredEvery feature included
Oct 1 – Oct 15, 2026
Reviewing · 24 employees · 2,062 hours- ✓42 timecards approvedClean · approved in bulkView
- ✓PTO balances reconciled56h approved time off this periodView
- ✓Overtime verified11h 20m · 2 employeesView
- 22 missing punches foundJuan Ramirez Thu · Tyler Woods SatQuick fix
- !1 punch off-siteKevin Brooks · Tue · 2.1 mi from RiversideReview
- →Ready to export after 2 fixesQuickBooks · ADP · Paychex · PaycomExport
From punches to payroll in three steps.
The payroll-day scramble.
Chasing timesheets
Half the crew's hours arrive Monday morning. The other half arrive after you've asked twice.
Fixing punches by memory
A missed clock-out Thursday becomes "probably 3:30?" on payday.
Retyping into payroll
Hours copied from one screen to another, by hand, every two weeks. One typo is a wrong paycheck.
Hoping the numbers are right
You send payroll and find out next week what was missed. The fix costs more than the error.
Set the rules once. PunchPro catches what you'd otherwise miss.
Configurable timecard rules: Off, Warn or Block.
Twelve rules watch every punch for the things that turn into payroll problems — missing punches, skipped breaks, hours creeping toward overtime, punches far from the assigned site, edited timecards. Set each one to Off, Warn or Block, so your review matches how your business actually runs.
- Missing clock-in/out, long shifts, short breaks, early/late punches
- Overtime threshold, off-site punch, edited timecard, unscheduled work
- Warn flags it for review; Block holds the timecard until it's fixed
Every pay period in one view — employees, hours, gross pay.
Open the period and see every employee with regular hours, overtime, PTO and gross pay at the current rate from their record. Clean timecards approve in bulk in seconds. Anything the guardrails caught is front and center with a one-click fix, and every fix is logged.
- Weekly, biweekly or semimonthly periods
- Bulk approve clean timecards; work the flagged list
- Full audit trail: who changed what, when
Approve → export → import. PunchPro doesn't replace your payroll provider.
The moment a period is approved, download payroll-ready hours and import them into the system you already run payroll on. PunchPro prepares the numbers — regular, overtime, PTO, by employee and cost code — and your provider calculates pay, withholds taxes and pays people.
- Export formats for QuickBooks, ADP, Paychex and Paycom
- Hours by employee, and by job and cost code when you need them
- Period locks after export so numbers don't drift
All product names, logos and brands are property of their respective owners and are used for identification only. PunchPro is not affiliated with or endorsed by these companies.
Problems surface on Wednesday, not payday.
Guardrails don't wait for the end of the period. Overtime building, a missed punch, an off-site clock-in — they show on your daily checklist the day they happen, so by the time you open payroll review there's usually nothing left to fix.
- Overtime projected from remaining shifts
- Missed punches fixed the same day
- Time off reconciled as it's approved
Does PunchPro run payroll? No — here's exactly what it does.
| Capability | PunchPro | Notes |
|---|---|---|
| Collect and verify hours | Yes | GPS time clock, kiosk, desktop |
| Configurable timecard guardrails | Yes | 12 rules, each Off / Warn / Block |
| Pay-period review with gross pay at current rate | Yes | Rate comes from the employee record |
| Bulk approvals, one-click fixes, audit trail | Yes | Every change logged |
| PTO and overtime reconciled before export | Yes | Checklist on every period |
| Export to payroll | Yes | QuickBooks, ADP, Paychex, Paycom; CSV for others |
| Hours by job and cost code | Yes | For job costing in your accounting system |
| Calculate net pay, withhold and file taxes | No | Your payroll provider does this |
| Direct deposit, pay stubs, W-2s | No | Your payroll provider does this |
| Certified payroll / prevailing-wage reports | No | Export hours to the tool that produces them |
Padded minutes add up.
Ten employees padding ten minutes a day at $22/hr is roughly 35 hours a month — about $770 — before a single admin hour is counted. Try your own numbers.
Illustrative — assumes 21 workdays per month. Your numbers depend on how time is tracked today.
Payroll that used to take days.
"Before PunchPro, payroll took us two days. Now it takes two hours."
HVAC business owner
"Saved us 6 hours every pay period."
Project Manager, F.H. Paschen
Payroll review is included. So is everything else.
per business, plus $7 per active user / month
A 10-person team: $109.99 / month · 14-day free trial, no credit card required
- Payroll guardrails, review & export
- GPS time tracking
- Overtime flags
- Cost codes & job labor
- Employee scheduling
- Time off
- Employee records
- Hiring & onboarding
- Handbook builder
- Document tracking
Payroll review, answered plainly.
Does PunchPro replace my payroll provider?
No — it prepares your payroll. PunchPro collects, reviews and approves hours, then exports payroll-ready data you import into QuickBooks, ADP, Paychex, Paycom or another provider. Your provider calculates pay, withholds taxes and pays people.
Do I have to switch payroll providers to use PunchPro?
No. PunchPro works alongside your existing payroll system; most teams keep exactly what they have.
What are guardrails?
Twelve configurable timecard rules — missing punches, skipped breaks, overtime threshold, off-site punch, edited timecard and more. Each can be set to Off, Warn (flag for review) or Block (hold the timecard until fixed).
How do fixes work?
Flagged timecards show the problem and a one-click correction — add the missing clock-out, confirm the off-site punch, adjust a break. Every fix is logged with who made it and when.
Which pay periods are supported?
Weekly, biweekly and semimonthly. Periods lock after export so approved numbers don't drift.
Does the export include overtime and PTO?
Yes. Regular, overtime and approved time-off hours by employee, with job and cost-code breakdowns when you need them.
Does PunchPro produce certified payroll reports?
No. Export hours by job and cost code to the payroll or reporting tool that produces certified payroll.
What does it cost?
$39.99 per month per business plus $7 per active user per month, every feature included. 14-day free trial, no credit card required.
Run your next pay period on real numbers.
Set your guardrails, approve clean timecards in seconds, and export to the payroll you already use.
14 days freeNo credit card requiredEvery feature included