Free Payroll Calculator for Small Businesses
Estimate wages, overtime, employer taxes and total payroll cost in seconds, including the full labor burden most calculators leave out.
No sign-upNothing saved or sharedBuilt for hourly teams
Calculate your true payroll cost.
Enter your team's hours and watch wages, overtime, taxes and total labor cost update instantly.
FICA (Social Security 6.2% + Medicare 1.45%) is always included automatically. Defaults reflect typical trades; adjust to match your business.
Estimates only. Figures assume overtime at 1.5× after the regular hours you enter and include employer-side FICA, your entered FUTA/SUTA rate, workers' comp and benefits. Actual payroll varies by state, wage-base limits, exemptions and local rules. Not tax or legal advice.
See how much time PunchPro gives back.
Manual timesheets and payroll prep eat hours every pay period. Estimate what you'd get back.
Teams using PunchPro save roughly 26 hours a month on payroll preparation, because hours, breaks and overtime are already calculated when the pay period closes.
A calculator gives you an estimate. PunchPro gives you the real numbers.
| Feature | PunchPro | Spreadsheets |
|---|---|---|
| Time tracking | Automatic from clock-ins | Manual entry |
| Overtime calculations | Automatic, weekly and daily rules | Manual formulas |
| Payroll exports | One click to QuickBooks, ADP, Paychex, Paycom | Re-key every period |
| Mobile clock in with GPS | Yes, iOS and Android | No |
| Approvals & audit trail | Built in | No |
| Job costing by cost code | Yes | Separate workbook |
Everything after the estimate.
Accurate payroll calculations
Hours, overtime and breaks calculated from real clock-ins. No more spreadsheet math.
Fewer payroll errors
Approvals and audit trails catch mistakes before they reach your payroll provider.
Time tracked automatically
Crews clock in from the field; hours land in your dashboard in real time.
Export payroll in seconds
Send payroll-ready hours straight to your provider with a single export.
GPS mobile time tracking
iOS and Android apps with GPS so you know hours were logged on site.
Overtime compliance
Automatic 1.5× overtime and alerts help keep you on the right side of FLSA rules.
Payroll calculator questions, answered.
How do I calculate payroll costs?
Start with gross wages: regular hours × hourly rate, plus overtime hours × rate × 1.5. Then add the employer-side costs most people forget: FICA (7.65%), federal and state unemployment (FUTA/SUTA), workers' comp and benefits. The total is your true labor cost, often 15–30% above base wages. The calculator above does all of this for you.
Does this calculator include overtime?
Yes. Enter overtime hours separately and they are paid at 1.5× the hourly rate, in line with standard FLSA rules. Overtime cost is broken out as its own line so you can see exactly what it adds to payroll.
How accurate are the estimates?
It's a close estimate, not a filed return. FICA and overtime math are exact, but unemployment rates, workers' comp, wage-base caps and benefits vary by state and business, so we use editable defaults you can match to your numbers. For audit-ready figures, PunchPro calculates from your team's actual clock-ins.
Can I use PunchPro without changing payroll providers?
Yes. PunchPro handles time tracking, approvals and payroll prep, then exports payroll-ready hours to the provider you already use: QuickBooks, ADP, Paychex, Paycom and more. Nothing has to change on the payroll side.
Does PunchPro work for construction companies?
It's built for them. Mobile clock-in with GPS, multi-site job tracking, cost codes and automatic overtime make PunchPro a strong fit for construction, HVAC, plumbing, electrical and other field-service teams.
Is PunchPro free to try?
Yes. There's a 14-day free trial with no credit card required. After that, PunchPro is one plan at $39.99/month plus $7 per user, with every feature included.
More free tools: Time card calculator · Savings calculator
Stop calculating payroll by hand.
Track time, approve hours and prepare payroll in minutes with PunchPro. One plan, $39.99/month + $7 per user.
14 days freeNo credit card requiredEvery feature included