Free employee schedule templates for Excel, Google Sheets or the wall.
Weekly by employee, weekly by shift, and a two-week rotation — with a coverage check row so you don't publish a Saturday with nobody on it. Download for Excel or Google Sheets, or print. No sign-up, nothing sent to us.
14 days freeNo credit card requiredEvery feature included
Pick a schedule template, download or print it.
Weekly by employee, weekly by shift, or a two-week rotation. Download opens in Excel or Google Sheets; Print gives you a wall copy. Nothing is sent to us.
Weekly schedule by employee
Week of: ____________________ Location: ____________________ Published by: ____________________
Which schedule template fits your team?
Pick by how you think
- Weekly by employee — everyone works a few shifts a week; you think in people
- Weekly by shift — fixed opening/mid/closing shifts; you think in coverage
- Two-week rotation — alternating weekends or on-call; the pattern repeats
When a template stops working
- Teams over 10 people — the spreadsheet becomes five screenshots in a group text
- Anyone filling call-offs by phone tree
- Managers who find out about overtime at payroll
Where templates still shine
- A single location with fixed hours
- Volunteer and event rosters
- A backup for the wall when the app is down
A template vs. a schedule on every phone.
The templates work. Here's what changes when the schedule lives in an app.
| Feature | PunchPro | Spreadsheet template |
|---|---|---|
| Coverage check per day | Yes | Yes (manual) |
| Published to every employee's phone | Yes | Screenshot in a group text |
| Open shifts claimed from the app | Yes | No |
| Time off and overtime visible while building | Yes | No |
| GPS captured at each punch | Yes | No |
| Overtime and missed punches flagged mid-week | Yes | No |
| Weekly schedule on every phone | Yes | Group text |
| Time off requests with balances | Yes | Text the owner |
| Certification & license expiry alerts | Yes | No |
| Offer letters, onboarding, handbook | Yes | Paper |
| Payroll review before export | Yes | Re-key into payroll |
| Payroll exports | QuickBooks, ADP, Paychex, Paycom | Manual entry |
| Pricing | $39.99/business + $7 per active user | Hours of admin time |
| Free trial | 14 days, no card | — |
The templates on this page are the spreadsheet column. PunchPro is what replaces them when the team outgrows them.
How to build a schedule your team actually follows.
Decide how many people each day needs before you place anyone.
Fill in the coverage row first — two on the desk at open, three on the floor Friday night — then assign people to meet it. Scheduling people first and checking coverage last is how Saturdays end up empty.
- Required headcount per day or shift
- Assign to the requirement, not the other way round
- Check the coverage row before publishing
Keep a second sheet of availability and time off.
Collect each employee's availability once and keep it next to the schedule, along with approved time off. Most schedule chaos is someone scheduled on a day they said they can't work.
- Availability on file per employee
- Approved time off blocked out before building
- Publish by the same day every week
The template breaks when the schedule changes after it's published.
Call-offs, swaps and late changes turn one spreadsheet into five versions. PunchPro publishes to every phone, pushes changes, lets available staff claim open shifts, and shows overtime while you build.
- One current version on every phone
- Open shifts and swaps with approval
- Overtime and time off visible while building
Outgrown the template?
PunchPro publishes your first week in under an hour.
Add your people and roles
Import a CSV; set roles and your overtime threshold.
Build the first week
Drag shifts onto the grid or start from a template.
Publish
Everyone gets a notification and sees their shifts in the app.
Schedule template questions, answered plainly.
Are these schedule templates free?
Yes. Download or print as many as you need. No sign-up, no email, nothing sent to us.
Do they open in Excel and Google Sheets?
Yes. The download is a CSV file, which opens in Excel, Google Sheets, Numbers and any spreadsheet app.
How far ahead should I publish?
At least a week ahead, on the same day every week. Several cities and states have predictive-scheduling rules requiring two weeks; confirm what applies to you.
How do I handle shift swaps on a spreadsheet?
Require the manager to make the change and re-send the sheet, or move to an app where swaps are requested and approved in one place.
Can I use these for a rotating schedule?
Yes. The two-week rotation template covers alternating weekends and on-call patterns.
Related: Employee scheduling app · Shift scheduling software · Scheduling software for small business · Employee scheduling
Publish next week's schedule to every phone.
14 days free, every feature, no credit card. Build the week from a template and send it.
14 days freeNo credit card requiredEvery feature included