Shift scheduling without the Sunday-night spreadsheet.
Set up your shifts once — opening, closing, day, night, weekend — and build each week by dropping people into them. Open shifts go to staff who are available and under their hours, time off is already on the grid, and the schedule sits next to the time clock.
14 days freeNo credit card requiredEvery feature included
Built for teams that run on repeating shifts.
PunchPro fits if…
- You schedule the same shift patterns every week
- Coverage gaps and call-offs eat your Sunday night
- You want overtime visible before you publish, not after payroll
- You want the schedule and the time clock in one app
Look elsewhere if…
- You need rotating-roster auto-generation for 24/7 operations with hundreds of staff
- You need appointment booking for clients
- You need demand forecasting from POS data
Also works for…
- Restaurants, bars and hotels
- Warehouses, manufacturing and security
- Clinics, retail and cleaning companies
What you get with PunchPro shift scheduling.
Here's what moves from the spreadsheet and the group text into one app.
| Feature | PunchPro | Spreadsheet & group text |
|---|---|---|
| Shift templates (opening, closing, weekend) | Yes | Rebuilt by hand |
| Open shifts offered to available staff | Yes | Call around |
| Overtime shown before publishing | Yes | No |
| Schedule next to the time clock | Yes | Separate app |
| GPS captured at each punch | Yes | No |
| Overtime and missed punches flagged mid-week | Yes | No |
| Weekly schedule on every phone | Yes | Group text |
| Time off requests with balances | Yes | Text the owner |
| Certification & license expiry alerts | Yes | No |
| Offer letters, onboarding, handbook | Yes | Paper |
| Payroll review before export | Yes | Re-key into payroll |
| Payroll exports | QuickBooks, ADP, Paychex, Paycom | Manual entry |
| Pricing | $39.99/business + $7 per active user | Hours of admin time |
| Free trial | 14 days, no card | — |
The right-hand column describes the manual process most small teams start with.
How shift scheduling works in PunchPro.
Define the shifts once. Fill them every week.
Set up your shift patterns — times, roles, how many people each needs — and save the week as a template. Each new week starts filled; you only touch what changed.
- Shifts by role, site or department
- Required headcount per shift
- Copy last week or a saved template
See gaps and overtime before you hit publish.
Each shift shows filled vs. required. Approved time off is already on the grid, and anyone scheduled past your overtime threshold is flagged while you build, so the Saturday shift goes to someone at 28 hours, not 38.
- Filled vs. required per shift
- Time off blocked out automatically
- Overtime flagged before publishing
Call-offs filled from the app, not the phone tree.
Post an open shift and employees who are available and under their hours can claim it; you approve. The schedule updates on every phone and the time clock already expects the new person.
- Open shifts offered to eligible staff
- Manager approval on every pickup
- Changes pushed to phones
Guardrails before you approve. Export to the payroll you already run.
Timecards with missed punches, unexpected overtime or edits are flagged before the period locks, with one-tap fixes and an audit trail. Approved hours export to QuickBooks, ADP, Paychex or Paycom, so nothing changes on the payroll side.
- Configurable guardrails: Off / Warn / Block
- Flagged timecards surfaced first, bulk approval for the rest
- Export to QuickBooks, ADP, Paychex, Paycom
First week published tonight.
No implementation project. Most teams publish their first schedule in under an hour.
Set up your shifts
Define shift times, roles and headcount. Set your overtime threshold.
Add your people
Import a CSV or add employees. Each gets a text with the app link.
Fill and publish
Drop people into shifts, check coverage and overtime, publish. Everyone gets a notification.
Shift scheduling questions, answered plainly.
Can employees swap shifts?
Employees can claim open shifts and request swaps from the app; a manager approves every change so coverage and overtime stay in view.
Does it stop me from scheduling overtime?
It flags anyone scheduled past your threshold before you publish. You decide whether to approve it.
Can I schedule across multiple locations or departments?
Yes. Shifts are set up by site, department or role, and you can view one location or all of them.
Does the schedule connect to the time clock?
Yes. Scheduled vs. actual sits next to timesheets, so no-shows and late clock-ins are visible the same day.
Do employees need the app?
They see shifts and notifications in the PunchPro app. You can also print the week.
How much does PunchPro cost for a team on shifts?
$39.99 per month per business plus $7 per active employee per month, every feature included. A 20-person team is $179.99 per month. 14-day free trial, no credit card.
Related: Employee scheduling · Employee scheduling app · Restaurant scheduling software · Time off
Fill next week's shifts tonight.
14 days free, every feature, no credit card. Set up your shifts and publish the first week.
14 days freeNo credit card requiredEvery feature included