Workforce management without the enterprise price tag.
Everything between the job offer and the payroll export, in one app built for 5 to 200 hourly employees: hiring and onboarding, employee records, scheduling, time clock, PTO and payroll review. One plan, every feature, no modules to add on.
14 days freeNo credit card requiredEvery feature included
Built for small businesses, not enterprise HR departments.
PunchPro fits if…
- You have 5 to 200 hourly employees and no HR department
- You're running hiring, scheduling, time and PTO across three or four tools
- You want one system of record per employee
- You export hours to a payroll provider you already use
Look elsewhere if…
- You need payroll processing itself, benefits administration or a PEO
- You need demand forecasting and labor optimization across hundreds of sites
- You need enterprise rule engines for union contracts
Also works for…
- Construction, trades and field service
- Restaurants, retail and hospitality
- Home care, cleaning, security and manufacturing
What workforce management means in PunchPro.
The whole lifecycle on one plan — here's what's included.
| Feature | PunchPro | Spreadsheets & separate apps |
|---|---|---|
| Hiring: offer letters with e-signature | Yes | Email & PDF |
| Onboarding checklists, handbook, I-9/W-4 | Yes | Paper folder |
| Employee records with documents and certifications | Yes | Shared drive |
| Scheduling, time clock and PTO in the same app | Yes | Three apps |
| GPS captured at each punch | Yes | No |
| Overtime and missed punches flagged mid-week | Yes | No |
| Weekly schedule on every phone | Yes | Group text |
| Time off requests with balances | Yes | Text the owner |
| Certification & license expiry alerts | Yes | No |
| Offer letters, onboarding, handbook | Yes | Paper |
| Payroll review before export | Yes | Re-key into payroll |
| Payroll exports | QuickBooks, ADP, Paychex, Paycom | Manual entry |
| Pricing | $39.99/business + $7 per active user | Hours of admin time |
| Free trial | 14 days, no card | — |
The right-hand column describes the manual process most small teams start with.
From offer to payroll, in one place.
Offer signed on a phone. Onboarded before the first shift.
Send an offer letter, collect the signature on the candidate's phone, and the employee record is created the moment it's signed. Onboarding checklists collect the W-4, I-9, handbook signature and direct deposit before the first punch.
- Offer letters with e-signature
- Role-based onboarding checklists
- AI handbook builder with signatures tracked
One record per employee: documents, certifications, pay, hours.
Contact info, job and pay rate with history, signed documents, licenses and certifications with expiry alerts, time off balances and timesheets — all on one record, with missing items flagged for you.
- Documents and signatures filed to the record
- Certification expiry alerts
- Pay rate history and job changes
The week on every phone, every punch on a timesheet.
Build schedules from templates and publish to phones. Employees clock in from the app, the web or a tablet kiosk with location at the punch. Time off requests come in with balances and coverage in view.
- Scheduling with open shifts and OT visibility
- Mobile, web and kiosk time clock
- PTO accruals and approvals with coverage
Guardrails before you approve. Export to the payroll you already run.
Timecards with missed punches, unexpected overtime or edits are flagged before the period locks, with one-tap fixes and an audit trail. Approved hours export to QuickBooks, ADP, Paychex or Paycom, so nothing changes on the payroll side.
- Configurable guardrails: Off / Warn / Block
- Flagged timecards surfaced first, bulk approval for the rest
- Export to QuickBooks, ADP, Paychex, Paycom
Running by the next pay period.
No implementation project, no sales call. Most teams are set up in an afternoon.
Set up your business
Locations, jobs, roles, overtime rules and pay period. Under 30 minutes.
Add your people
Import a CSV; each employee gets a text with the app link. New hires come in through offers.
First punch tomorrow
Publish a schedule, let everyone clock in, and run a real pay period on the trial.
Workforce management questions, answered plainly.
What is workforce management software?
Software that manages hourly employees across their working life: hiring and onboarding, records, scheduling, time and attendance, time off, and preparing hours for payroll. PunchPro covers all of that on one plan.
Does PunchPro run payroll?
No. PunchPro prepares and approves hours and exports them to QuickBooks, ADP, Paychex, Paycom. Your payroll provider pays people.
Is it priced by module?
No. $39.99 per month per business plus $7 per active user, every feature included. No tiers, no add-ons.
How is this different from an HRIS?
An HRIS is built around salaried employees and benefits. PunchPro is built around hourly teams: the time clock, schedule and PTO are the center, with hiring and records attached.
Can I start with just time tracking?
Yes. Use what you need; the rest is there when you want it, at no extra cost.
How much does PunchPro cost for a small business?
$39.99 per month per business plus $7 per active employee per month, every feature included. A 25-person team is $214.99 per month. 14-day free trial, no credit card.
Related: HR software · Time tracking · Employee scheduling · Pricing
Run your workforce from one app.
14 days free, every feature, no credit card. Set up tonight and run a real pay period.
14 days freeNo credit card requiredEvery feature included