Certification tracking that warns you before the card expires, not after.
Every license, certification and training record lives on the employee's record with an expiry date. PunchPro alerts you weeks ahead, files the renewed document to the record, and can hold the first punch until a required credential is current — on the same plan as the time clock, scheduling and payroll prep.
14 days freeNo credit card requiredEvery feature included
Built for teams where a lapsed card is a real problem.
PunchPro fits if…
- Your people need licenses, certs or training to legally do the work
- You track expirations in a spreadsheet someone forgets to check
- You want the certificate filed with the employee, not in a shared drive
- You want credentials, time, scheduling and HR on one plan
Look elsewhere if…
- You need an LMS that delivers the training itself
- You need enterprise compliance workflows with external auditors
- You only need certification tracking and nothing else
Also works for…
- HVAC, plumbing, electrical and construction crews
- Home care and healthcare agencies
- Warehouses, kitchens and security teams
Certification tracking vs. the spreadsheet.
Here's what changes when the credential lives on the employee record.
| Feature | PunchPro | Spreadsheet & shared drive |
|---|---|---|
| Expiry dates and alerts per credential | Yes | Manual check |
| Documents filed to the employee record | Yes | Shared drive |
| Hold clock-in until a required credential is current | Yes | No |
| Renewal requested from the employee's phone | Yes | Email chase |
| GPS captured at each punch | Yes | No |
| Overtime and missed punches flagged mid-week | Yes | No |
| Weekly schedule on every phone | Yes | Group text |
| Time off requests with balances | Yes | Text the owner |
| Certification & license expiry alerts | Yes | No |
| Offer letters, onboarding, handbook | Yes | Paper |
| Payroll review before export | Yes | Re-key into payroll |
| Payroll exports | QuickBooks, ADP, Paychex, Paycom | Manual entry |
| Pricing | $39.99/business + $7 per active user | Hours of admin time |
| Free trial | 14 days, no card | — |
The right-hand column describes the spreadsheet-and-shared-drive process most small teams start with.
How certification tracking works in PunchPro.
Every credential on the employee record, with a date.
Add licenses, certifications and training completions to each employee with the issue and expiry dates and a copy of the card. The record is the single place for I-9s, W-4s, signed policies and credentials.
- Any credential type: licenses, certs, training, vehicle paperwork
- Photo or PDF of the card filed to the record
- Required credentials set by role
You hear about it at 60, 30 and 7 days.
Expiring credentials surface on the dashboard and in alerts to you and the employee, weeks ahead. The employee uploads the renewal from their phone, you approve it, and the record updates with the new date.
- Alerts at 60, 30 and 7 days
- Employee uploads the renewal from the app
- Dashboard list of everything expiring this quarter
Optionally hold the punch until the credential is current.
For credentials that are legally required to do the work, set PunchPro to block clock-in when they lapse. The employee sees why, you get notified, and nobody works a job they're not licensed for.
- Block or warn at clock-in, per credential type
- Employee sees the reason on their phone
- Audit trail of lapses and renewals
Collect credentials before the first shift.
New hires upload their licenses and certifications as part of onboarding, alongside the W-4, I-9 and signed handbook. The record is complete before the first punch, and expirations are tracked from day one.
- Credential upload in the onboarding checklist
- Offer letters and handbook signed on a phone
- Missing credentials flagged on the record
Tracking every card by tomorrow.
No implementation project. Most teams are set up in an afternoon.
Set required credentials by role
List the licenses, certs and training each role needs, and whether a lapse warns or blocks.
Add your people and their cards
Import employees from a CSV, then upload each credential with its expiry date — or have employees upload from their phones.
Alerts from day one
The dashboard shows everything expiring in the next 60 days, and alerts go out automatically.
Certification tracking questions, answered plainly.
What kinds of credentials can I track?
Anything with an expiry date: trade licenses, EPA 608, OSHA cards, forklift, CPR, food handler, driver's licenses, vehicle paperwork, background checks and training completions.
When do alerts go out?
At 60, 30 and 7 days before expiry, to you and the employee, plus a dashboard list of everything expiring soon.
Can PunchPro stop someone from clocking in with an expired credential?
Yes. Per credential type, choose whether a lapse warns at clock-in or blocks it. The employee sees the reason, and you're notified.
Can employees upload their own renewals?
Yes. They upload a photo or PDF from the app; you review and approve, and the record updates.
Does PunchPro deliver the training?
No. PunchPro tracks completions and expirations; the training itself happens with your provider.
How much does PunchPro cost for a team tracking certifications?
$39.99 per month per business plus $7 per active employee per month, every feature included. A 20-person team is $179.99 per month. 14-day free trial, no credit card.
Related: Employee documents · Employee records · Employee onboarding · HR software
Never find out about an expired card on the job.
14 days free, every feature, no credit card. Add your people and their cards tonight.
14 days freeNo credit card requiredEvery feature included