Labor cost tracking while the job is still open.
Every punch carries a job and a cost code, so labor hours and cost roll up by job as the week goes — not after the invoice. See overtime by job before it hits payroll, compare actuals to the estimate while you can still do something about it, and export clean hours to your payroll provider.
14 days freeNo credit card requiredEvery feature included
Built for businesses that bid, estimate or bill by labor.
PunchPro fits if…
- You estimate jobs by labor hours and want actuals by cost code
- Overtime surprises show up on the P&L after the job closes
- You re-key hours from timesheets into a job-costing spreadsheet
- You export hours to QuickBooks, ADP, Paychex, Paycom
Look elsewhere if…
- You need full job-cost accounting with materials, subs and WIP
- You need estimating, change orders or invoicing in the same tool
- You need equipment or fleet costing
Also works for…
- Contractors and trades with multi-week jobs
- Shops tracking labor by work order
- Service businesses billing by client account
Live labor cost vs. the spreadsheet.
Here's what changes when the cost code is on the punch instead of added on Friday.
| Feature | PunchPro | Timesheets + job-cost spreadsheet |
|---|---|---|
| Job and cost code on every punch | Yes | Re-keyed weekly |
| Labor hours and cost by job, live | Yes | After payroll |
| Estimate vs. actual while the job is open | Yes | After the job |
| Overtime by job before payroll | Yes | No |
| GPS captured at each punch | Yes | No |
| Overtime and missed punches flagged mid-week | Yes | No |
| Weekly schedule on every phone | Yes | Group text |
| Time off requests with balances | Yes | Text the owner |
| Certification & license expiry alerts | Yes | No |
| Offer letters, onboarding, handbook | Yes | Paper |
| Payroll review before export | Yes | Re-key into payroll |
| Payroll exports | QuickBooks, ADP, Paychex, Paycom | Manual entry |
| Pricing | $39.99/business + $7 per active user | Hours of admin time |
| Free trial | 14 days, no card | — |
The right-hand column describes the re-key-it-into-a-spreadsheet process most small businesses start with.
How labor cost tracking works in PunchPro.
The cost code is chosen when the work starts.
Employees pick the job and cost code when they clock in, and switch codes during the day without clocking out. Nobody reconstructs the week on Friday, so the hours are right the first time.
- Cost codes assigned per job and per employee
- Switch jobs or codes mid-shift
- GPS at the punch shows the work happened at the job
Hours become dollars using each employee's rate.
Each employee's pay rate lives on their record, so labor hours by job and code roll up to labor cost automatically, with overtime at the overtime rate. Rate changes are dated, so history stays accurate.
- Labor cost by job, cost code and employee
- Overtime cost shown separately
- Rate history kept per employee
See the labor budget burning before it's gone.
Set a labor estimate per job and watch actual hours and cost against it as the week goes. When a job is at 78% of labor budget and 60% complete, you find out on Wednesday, not when the final invoice goes out.
- Per-job labor estimates
- Percent of budget used, live
- Export by job, code and period
Guardrails before you approve. Export to the payroll you already run.
Timecards with missed punches, unexpected overtime or edits are flagged before the period locks, with one-tap fixes and an audit trail. Approved hours export to QuickBooks, ADP, Paychex or Paycom, so nothing changes on the payroll side.
- Configurable guardrails: Off / Warn / Block
- Flagged timecards surfaced first, bulk approval for the rest
- Export to QuickBooks, ADP, Paychex, Paycom
Running by the next pay period.
No implementation project. Most teams are set up in an afternoon.
Set up jobs and cost codes
Add your jobs, cost codes, labor estimates and pay rates. Under 30 minutes.
Add your people
Import a CSV or add employees as you send offers. Each gets a text with the app link.
First coded punch tomorrow
Employees pick a job and code at clock-in. Labor by job shows in the dashboard immediately.
Labor cost tracking questions, answered plainly.
Is this full job costing?
No. PunchPro tracks labor hours and labor cost by job and cost code. Materials, subcontractors and WIP live in your accounting or project software; PunchPro's labor data exports to feed them.
How is labor cost calculated?
From each employee's pay rate on their record, applied to hours by job and cost code, with overtime at the overtime rate. Rate changes are dated so history stays accurate.
Can employees switch cost codes during the day?
Yes. They switch jobs or codes without clocking out, and hours split accordingly.
Can I compare actual labor to the estimate?
Yes. Set a labor estimate per job and see percent of budget used as hours come in.
What payroll providers does it export to?
QuickBooks, ADP, Paychex, Paycom. You review and approve hours in PunchPro, then export to the payroll you already run.
How much does PunchPro cost for a company tracking labor cost?
$39.99 per month per business plus $7 per active employee per month, every feature included. A 15-person team is $144.99 per month. 14-day free trial, no credit card.
Related: Cost codes · Payroll review · Construction time tracking · Time tracking
See labor cost by job while you can still act on it.
14 days free, every feature, no credit card. Set up jobs and cost codes tonight and run a real pay period.
14 days freeNo credit card requiredEvery feature included