Restaurant scheduling that knows who actually showed up.
Build the week from templates, publish it to every phone, and see time-off requests with coverage before you approve them. Then the same app clocks staff in, flags overtime by Wednesday, and gets hours to payroll without re-keying. One plan, priced per restaurant, not per feature.
14 days freeNo credit card requiredEvery feature included
Built for independent restaurants, cafés and small groups with 8 to 150 staff.
PunchPro fits if…
- You build the schedule every week and want it on every phone in one tap
- You want time off requests shown with coverage before you say yes
- Payroll takes too long because hours live somewhere else
- You onboard new staff often and want handbook, W-4 and food handler cards tracked
Look elsewhere if…
- Employee-to-employee shift swaps and open-shift pickup are essential (PunchPro does not include swaps)
- You need POS-driven labor forecasting or tip pooling
- You want a chat feed inside the scheduling app
Also works for…
- Cafés, bakeries and coffee shops with 2–3 locations
- Catering and event staff
- Bars, breweries and food trucks
What restaurant teams get on one plan.
Here's what moves from the whiteboard, the group chat and the spreadsheet into one app.
| Feature | PunchPro | Spreadsheets & group texts |
|---|---|---|
| Weekly schedule built from templates | Yes | Whiteboard / spreadsheet |
| Published to every phone with notifications | Yes | Photo in the group chat |
| Time off shown with coverage before approval | Yes | Text the manager |
| Clock in from phone or kiosk tablet | Yes | Paper or POS clock |
| Scheduled vs actual hours | Yes | No |
| Overtime flagged mid-week | Yes | No |
| Shift swapping / open-shift pickup | No | Group chat |
| Food handler & alcohol cert expiry alerts | Yes | No |
| Offer letters, onboarding, handbook | Yes | Paper |
| Payroll review before export | Yes | Re-key into payroll |
| Payroll exports | QuickBooks, ADP, Paychex, Paycom | Manual entry |
| Pricing | $39.99/restaurant + $7 per active user | Hours of manager time |
| Free trial | 14 days, no card | — |
The right-hand column describes the manual process most small teams start with.
Built around how a restaurant week actually runs.
The week, built from last week, on every phone in one tap.
Start from a template or copy last week, drag shifts by role and station, and publish. Everyone gets a notification and sees their shifts in the same app they clock in with. Changes republish to the people affected.
- Templates for weekday, weekend and holiday weeks
- Shifts by role, station and location
- Published once; changes notify only who's affected
Approve the day off with Friday night in view.
Requests come in from the app with the employee's balance. You see who else is off and whether the shift is still covered before you tap approve. Approved time off shows on the schedule so you don't schedule someone who's gone.
- Requests show balance and who else is off
- Approve or deny in one tap; the employee is notified
- PTO and sick policies by role or location
The schedule says what should happen. The time clock shows what did.
Staff clock in from their phone or a kiosk tablet by the host stand. Early clock-ins, late clock-outs and no-shows show up against the schedule in real time, and overtime is flagged before the week ends.
- Phone or kiosk clock-in, GPS on the punch
- Scheduled vs actual by shift and by person
- Overtime flagged by Wednesday, not payday
Guardrails before you approve. Export to the payroll you already run.
Timecards with missed punches, unexpected overtime or edits are flagged before the period locks, with one-tap fixes and an audit trail. Approved hours export to QuickBooks, ADP, Paychex or Paycom, so nothing changes on the payroll side.
- Configurable guardrails: Off / Warn / Block
- Flagged timecards surfaced first, bulk approval for the rest
- Export to QuickBooks, ADP, Paychex, Paycom
Running by the next pay period.
No implementation project. Most teams are set up in an afternoon.
Set up roles and stations
Add your restaurant, roles like line, server, host and bar, and your overtime rules. Under 20 minutes.
Add your staff
Import a CSV or add people as you hire. Everyone gets the app link by text; new hires sign the handbook before their first shift.
Publish next week
Build from a template, publish, and staff clock in on their phones or the kiosk from the first shift.
Restaurant time tracking questions, answered plainly.
Does PunchPro have shift swapping?
No. Managers publish the schedule and staff see it with notifications, but employees don't trade shifts with each other inside PunchPro. If swaps are essential to how you run the floor, that's a real gap.
Can staff clock in on a shared tablet?
Yes. Kiosk mode runs on a tablet at the host stand or back office, alongside phone clock-in.
Does it integrate with my POS?
No. PunchPro handles scheduling, time, PTO, HR and payroll prep; it does not pull sales from your POS.
Does it handle tips?
No. Hours export to your payroll provider; tips are handled in payroll or your POS.
Can I track food handler cards and alcohol certifications?
Yes. Certifications live on each employee's record with expiry dates and alerts to the manager.
How much does it cost for a restaurant?
$39.99 per month per restaurant plus $7 per active employee. A 25-person restaurant is $214.99 per month, every feature included, with a 14-day free trial and no credit card.
Related: Hospitality · Employee scheduling software · Time off · Retail employee scheduling
Publish next week's schedule from PunchPro.
14 days free, every feature, no credit card. Build the week tonight and let staff clock in from it tomorrow.
14 days freeNo credit card requiredEvery feature included