Time tracking for HVAC crews that starts at the first stop, not the shop.
Service techs clock in from the customer's driveway, installers from the job site, and the shop sees it immediately. Each punch carries the job and cost code, overtime is flagged before Friday, EPA 608 cards get expiry alerts, and approved hours export straight to your payroll provider.
14 days freeNo credit card requiredEvery feature included
Built for HVAC contractors with 3 to 100 techs.
PunchPro fits if…
- Your techs start the day at a customer, not the office
- You want labor hours by job and cost code for job costing
- You track EPA 608, licenses and vehicle paperwork for every tech
- You export hours to QuickBooks, ADP, Paychex or Paycom
Look elsewhere if…
- You need dispatch, estimating or invoicing in the same tool (PunchPro works alongside your field service software)
- You need live GPS routes or mileage between calls
- You bill time and materials directly from the time clock
Also works for…
- Plumbing, electrical and mechanical contractors
- Install crews on multi-day commercial jobs
- Office and warehouse staff on the same account
What HVAC teams get on one plan.
Here's what moves from spreadsheets, texts and paper into one app.
| Feature | PunchPro | Spreadsheets & group texts |
|---|---|---|
| Clock in from the first stop, not the shop | Yes | No |
| GPS captured at each punch | Yes | No |
| Punch shown against assigned job / site | Yes | No |
| Overtime and missed punches flagged mid-week | Yes | No |
| Cost codes on every punch | Yes | Separate workbook |
| Weekly schedule on every phone | Yes | Group text |
| Time off requests with balances | Yes | Text the owner |
| Certification & license expiry alerts | Yes | No |
| Offer letters, onboarding, handbook | Yes | Paper |
| Payroll review before export | Yes | Re-key into payroll |
| Payroll exports | QuickBooks, ADP, Paychex, Paycom | Manual entry |
| Pricing | $39.99/business + $7 per active user | Hours of admin time |
| Free trial | 14 days, no card | — |
The right-hand column describes the manual process most small teams start with.
Built around how a HVAC week actually runs.
GPS on the punch, by job, from the first call.
Techs clock in on their phone when they arrive at a call or site. PunchPro records the location at that moment and shows it against the job. Between calls, nothing is tracked — you verify the punch, not the route.
- Job and cost code selected at clock-in
- Location shown against the assigned job
- Works for service calls, installs and shop time
Labor hours by job and cost code, ready for the P&L.
Every punch carries a job and a cost code, so install labor, service labor and shop time roll up separately. You see where hours went while the job is still open, not after the invoice.
- Cost codes assigned per job and per employee
- Hours by job, code and tech, exportable
- Overtime shown by job before it hits payroll
EPA 608 cards and licenses that warn you before they lapse.
Every tech's EPA 608, state license, driver's license and vehicle paperwork live on their employee record with expiry dates. PunchPro alerts you weeks ahead, so no one shows up to a job without a current card.
- Expiry alerts on certifications and licenses
- Documents filed to each tech's record
- New hires sign handbook and safety policies before their first punch
Guardrails before you approve. Export to the payroll you already run.
Timecards with missed punches, unexpected overtime or edits are flagged before the period locks, with one-tap fixes and an audit trail. Approved hours export to QuickBooks, ADP, Paychex or Paycom, so nothing changes on the payroll side.
- Configurable guardrails: Off / Warn / Block
- Flagged timecards surfaced first, bulk approval for the rest
- Export to QuickBooks, ADP, Paychex, Paycom
Running by the next pay period.
No implementation project. Most teams are set up in an afternoon.
Set up jobs and cost codes
Add your business, your service and install cost codes, and overtime rules. Under 20 minutes.
Add your techs
Import a CSV or add techs as you send offers. Each gets a text with the app link.
First call tomorrow
Techs clock in from the first stop. You see punches, jobs and hours in the dashboard immediately.
Hvac time tracking questions, answered plainly.
Does PunchPro replace my HVAC field service software?
No. PunchPro handles people, time, scheduling, PTO, HR and payroll prep. It works alongside dispatch, estimating and invoicing tools; your techs clock in on PunchPro and your office keeps its existing field service system.
Does it track my techs between calls?
No. Location is recorded at clock-in and clock-out only. PunchPro does not record routes, mileage or drive time.
Can techs switch jobs during the day?
Yes. A tech can switch from one job or cost code to another without clocking out, and hours split accordingly.
Does it track EPA 608 certification?
Yes. Certifications and licenses live on each employee's record with expiry dates and alerts.
What payroll providers does it export to?
QuickBooks, ADP, Paychex and Paycom.
How much does PunchPro cost for an HVAC company?
$39.99 per month per business plus $7 per active tech per month, every feature included. A 10-tech company is $109.99 per month. 14-day free trial, no credit card.
Related: Field service · Construction time tracking · Cost codes · Time tracking
Your techs clock in from the first stop tomorrow.
14 days free, every feature, no credit card. Set up jobs and cost codes tonight and run a real pay period.
14 days freeNo credit card requiredEvery feature included