From signed offer to employee record, automatically.
Draft an hourly offer from your template, benchmark the rate against the people already in that role, and send it to the candidate's phone. The moment they sign, PunchPro creates their employee profile and starts onboarding. No retyping, no "what did we agree to?"
14 days freeNo credit card requiredEvery feature included
Olivia Carter
Office · $32.50/hr · starts Mon, Oct 5- $Rate benchmarked to your crewNo one holds this role yet — this sets the benchmark
- OLLetterDear Olivia, we're offering you the position of Office at Northside Mechanical, starting Mon, Oct 5. Compensation: $32.50/hour, paid weekly…
- ✓Employee profile createdRole, rate and start date carried over · Office workflow assignedOpen
How hourly offers go wrong today.
The offer is a text
"$27, start Monday" lives in a thread. Six weeks later nobody can find it.
Rates drift
Two techs doing the same job earn $3/hr apart because nobody checked before the handshake.
Word doc, printed, scanned
The signed copy ends up as a photo in someone's camera roll — if it gets signed at all.
Retyped into three systems
Rate and start date go into payroll, the time clock and a spreadsheet by hand. One of them is wrong.
Built for hourly hires, not executive packages.
Role, pay, schedule and start date filled in for you.
Set up a template per role once — your at-will statement, overtime language, pay frequency, schedule and contingencies. New offers take a minute: pick the role, confirm the rate, set the start date.
- Hourly rate, overtime treatment and pay frequency stated plainly
- Schedule expectations and job site or location
- Contingencies (eligibility to work, background check) and a sign-by date
We're offering you the position of Apprentice Technician at Northside Mechanical, starting Mon, Sep 20.
Compensation: $20.00/hour, paid weekly by direct deposit. Hours over 40 in a workweek are paid at 1.5×. You'll track your hours in the PunchPro app.
Schedule: Mon–Fri, 7:00–3:30. Benefits: PTO accrual from day one.
This offer is contingent on eligibility to work in the U.S. Employment is at-will.
See how the rate compares to your crew before you send.
PunchPro shows what people already in the same role earn today, so a new offer doesn't quietly create a pay gap. Hiring for a role nobody holds yet? That rate becomes the benchmark for the next hire.
- Compared against your own team, not a generic survey
- Flags offers above or below the current range
- Benchmarks follow the role as rates change
Signed on their phone. Filed in their record.
The candidate gets a link by text or email, opens a branded offer page, reads the full letter, and signs with one tap. They land on a welcome page with your logo and get login details for the PunchPro app. The signed PDF files itself in the new employee record.
- No account, printer or work email required to sign
- Viewed and signed timestamps on every offer
- Nudge pending offers with one button
The employee exists the moment they sign.
Role, rate and start date carry over to a new employee profile. The onboarding workflow for their role is assigned, the handbook goes out for signature, and the first clock-in waits until required items are done. Nothing is typed twice.
- Onboarding workflow assigned by role
- Handbook sent for acknowledgment
- Employee record ready for scheduling, time tracking and payroll
What an hourly employee offer letter should include.
PunchPro's templates cover these by default. Rules vary by state — have your attorney or HR advisor review your template before you send it.
| Element | Why it belongs in an hourly offer | In PunchPro templates |
|---|---|---|
| Job title and reporting manager | Sets the role the rate is benchmarked against | Yes |
| Hourly rate and pay frequency | Non-exempt roles are paid by the hour; say so plainly and avoid salaried language | Yes |
| Overtime treatment | States how hours over 40 in a workweek are paid | Yes |
| Start date and schedule expectations | Days, hours, job site or location | Yes |
| Time tracking expectation | "You'll track your hours in the PunchPro app" sets the norm on day one | Yes |
| Benefits and PTO summary | Brief; the handbook carries the policy | Yes |
| Contingencies | Eligibility to work, background check, license verification | Yes |
| At-will statement (where applicable) | Keeps the letter from reading as a contract | Yes |
| Sign-by date | Keeps the hire moving and the schedule planned | Yes |
| Equity, bonus and relocation clauses | Rare in hourly hiring | Not by default |
Generic e-signature tools vs. offer letters that create the employee.
Word doc + e-signature app
- Template lives on someone's laptop
- No idea what the current crew earns
- Signed PDF emailed around, filed by hand
- Rate and start date retyped into payroll and the time clock
- Onboarding starts as a separate project
PunchPro
- Templates per role, shared by every manager
- Rate benchmarked to your own team before sending
- Signed copy filed in the employee record automatically
- Profile created with role, rate and start date — once
- Onboarding workflow assigned the moment they sign
Offer letters are included. So is everything else.
per business, plus $7 per active user / month
Unlimited offers · 14-day free trial, no credit card required
- Offer letters & e-signature
- Pay benchmarking
- Onboarding workflows
- Handbook builder
- Employee records
- Document & certification tracking
- GPS time tracking
- Scheduling
- Time off
- Payroll review & export
Offer letter software, answered plainly.
Is an offer letter legally binding?
Generally an offer letter summarizes proposed terms rather than forming an employment contract, and most include an at-will statement for that reason. Laws differ by state. PunchPro provides templates and e-signature, not legal advice — have your attorney review your template.
Can candidates sign without an account or a work email?
Yes. They receive a link by text or personal email, open the offer on their phone and sign with one tap. Login details for the PunchPro app arrive after signing.
How does pay benchmarking work?
PunchPro compares the offered rate with what employees already in that role earn in your account. If no one holds the role, the offer sets the benchmark for the next hire. It uses your data, not a third-party salary survey.
What happens after the offer is signed?
An employee profile is created with the role, rate and start date, the onboarding workflow for that role is assigned, the handbook goes out for signature, and the signed offer is filed in the new record.
Can I use my own letter wording?
Yes. Templates are fully editable per role; your at-will, overtime and contingency language is yours.
Does PunchPro post jobs or track applicants?
No. PunchPro starts at the offer. Post and screen wherever you do today, then send the offer from PunchPro so the hire flows straight into onboarding, scheduling and time tracking.
Can I see who has viewed but not signed?
Yes. Every offer shows created, sent, viewed, signed and hired with timestamps, plus a one-button nudge for anything pending.
What does it cost?
Unlimited offer letters are included in the single PunchPro plan: $39.99 per month per business plus $7 per active user per month. 14-day free trial, no credit card required.
Send your next offer from PunchPro.
Set up a template, benchmark the rate, and watch the employee record build itself.
14 days freeNo credit card requiredEvery feature included