HR software for businesses that actually have crews.
Offer letters, onboarding, employee records and handbooks — in the same app your team already uses to clock in, see their schedule and request time off. No HR department, no enterprise price tag, no months-long setup.
14 days freeNo credit card requiredEvery feature included
11 things need you today
Tuesday, Sep 22- TS3 timesheets need approvalWeek of Sep 14 · 1 missed punchReview
- PTO2 time-off requestsEmily Carter, Juan RamirezDecide
- I-9I-9 verification outstandingChris Martinez · blocks the first punchRemind
- EPAEPA 608 certification expiringJames Lee · in 49 daysView
- OL2 offers awaiting signature1 viewed, 1 sent yesterdayNudge
- HBHandbook v2 unsigned · 2 employeesPlus 1 expired driver's licenseRemind
From first interview to final paycheck, in one system.
Most small-business HR software stops at the employee record. PunchPro follows every employee through the whole lifecycle, so nothing gets re-entered, lost or forgotten between hiring and payroll.
What "HR" looks like at most 5–200 person businesses.
Offers by text message
Rate and start date agreed in a thread, then retyped into payroll — or forgotten until the first check is wrong.
Paperwork in a folder
W-4s, I-9s and signed policies in a drawer, a shared drive, or someone's email. Nobody knows what's missing until an audit.
No handbook, or a stale one
A document from 2019 that half the crew never signed, so every dispute becomes "nobody told me."
Licenses that expire quietly
CDLs, EPA cards, CPR certs and food-handler cards lapse mid-job because the expiry date lives in a spreadsheet.
Everything about every employee, finally connected.
Documents, schedules, hours, time off and pay live together — not scattered across spreadsheets, group texts and shared drives.
From signed offer to employee record, automatically.
Draft an offer from a template, benchmark the rate against your crew, and send it to the candidate's phone. The moment they sign, PunchPro creates their employee profile with role, rate and start date already filled in.
- Track every offer: created, sent, viewed, signed, hired
- Pay benchmarked to people already in the same role
- At-will, overtime and PTO language included in your template
Every role gets the right onboarding. Before the first punch.
Build a checklist once per role — W-4, I-9, handbook, direct deposit, system access — with deadlines that make sense. When an offer is signed, PunchPro assigns it and holds clock-in until the must-haves are done.
- Role-based workflows: office, apprentice, technician, crew lead
- Deadlines: before day 1, within 3 days of start, before first payroll
- Any step can be waived for a specific hire — and it's noted on their record
One employee. One complete record.
Contact info, job and pay, documents, time off, notes and activity on a single profile — with a clear flag for anything that needs your attention. Filter the directory by active, onboarding, on leave or needs attention.
- Current rate, tenure and PTO balance on every profile
- Missing I-9s, unsigned handbooks and expiring licenses flagged for you
- Org chart with a live who's-on-the-clock view
Your handbook. Built in minutes, not weeks.
Answer a few questions about your business and PunchPro drafts a professional handbook you edit, publish and send for signature. Publish a new version and re-acknowledgment requests go out automatically.
- Sections for time & attendance, PTO, safety, vehicles, conduct
- Signature tracking per version, required before first punch
- Policies you add later go out for signature the same way
PunchPro helps you draft and manage your handbook. It isn't legal advice — have your advisor review policies before publishing.
Paperwork, without the paperwork.
New hires open their offer on their phone, sign it, and land on a welcome page with your logo. Every signed copy files itself in the right employee record — and licenses and certifications warn you before they lapse.
- Offer letters, handbooks and policies signed from a phone
- I-9 and W-4 status visible on every new hire
- Expiry alerts for driver's licenses, EPA, CPR, food-handler cards and more
HR meets the real world.
The hourly-workforce tools PunchPro is known for are part of the same system — not an add-on. One tap to clock in with GPS context on the punch, schedules on everyone's phone, PTO balances in the app, and payroll-ready hours you review and export to QuickBooks, ADP, Paychex or Paycom.
- GPS time tracking — verifies the punch, not the whole day
- Employee scheduling with job sites and coverage
- Time off requests, balances and accrual policies
- Payroll review with guardrails and export
Is PunchPro an HRIS? Here's exactly what it does and doesn't do.
PunchPro covers core HR for hourly teams — the record, the paperwork, the policies and the time. It is not a benefits broker, a job board or a full-service payroll provider, and it works alongside the payroll system you already use.
| Capability | PunchPro | Typical SMB HRIS | What that means for you |
|---|---|---|---|
| Offer letters with e-signature | Yes | Yes | Signed offer creates the employee record in PunchPro |
| Role-based onboarding checklists | Yes | Yes | PunchPro can hold the first clock-in until required items are done |
| Employee records & directory | Yes | Yes | Rate, tenure, PTO, documents and flags on one profile |
| AI-drafted handbook with versioned signatures | Yes | Rare | Most HRIS tools store a PDF; PunchPro drafts, publishes and re-collects signatures |
| License & certification expiry tracking | Yes | Sometimes | Built for trades, home care and food service |
| GPS time clock & timesheets | Yes | Add-on | Native, not bolted on — location captured at punches only |
| Scheduling with job sites & coverage | Yes | Add-on | Schedule shows what should happen; time tracking shows what did |
| PTO policies, balances & approvals | Yes | Yes | Approve with coverage in view |
| Payroll review & export | Yes | Varies | Approved hours export to QuickBooks, ADP, Paychex, Paycom |
| Full-service payroll (tax filing, direct deposit) | No | Sometimes | Keep your payroll provider; PunchPro prepares the numbers |
| Benefits administration & open enrollment | No | Often | Not in PunchPro |
| Applicant tracking & job-board posting | No | Sometimes | PunchPro starts at the offer, not the job post |
| Performance reviews & goals | Coming | Often | On the roadmap |
Built for the way your business actually works.
All of HR. None of the enterprise baggage.
Traditional HR software was designed for desk-based HR teams with implementation budgets. PunchPro was designed for an owner with a phone and a crew.
Traditional HR software
- Priced for enterprise budgets, quoted per module
- Weeks or months of implementation
- Training before anyone can use it
- Built for people at desks
- Time tracking and scheduling bolted on
- Sales call required to see pricing
PunchPro
- One plan, every feature, pricing on the page
- Start today — no implementation project
- Simple enough to use on day one
- Mobile-first for crews in the field
- HR, time and scheduling in one system
- 14-day free trial, no credit card
Powerful HR software shouldn't cost enterprise money.
One plan with every feature. No tiers, no modules, no sales call.
per business, plus $7 per active user / month
A 20-person team: $179.99 / month · 14-day free trial, no credit card required
- Offer letters & e-signature
- Onboarding workflows
- Employee records & org chart
- Handbook builder & policies
- Document & certification tracking
- GPS time tracking
- Employee scheduling
- Time off & accruals
- Payroll review & export
- Cost codes & job labor
HR software for small business, answered plainly.
What is HR software for small business, and what should it include?
For a business with 5–200 employees, HR software should hold one record per employee, collect and store hiring paperwork (offer letters, W-4, I-9, handbook acknowledgment), track policies and certifications, and manage time off. If your team is hourly, it should also handle time tracking, scheduling and payroll-ready hours — otherwise you end up running two systems that never agree.
Is PunchPro an HRIS?
PunchPro covers the core HRIS functions most small businesses need: employee records, onboarding, documents, e-signatures, policies and PTO. It does not do benefits administration, applicant tracking or full-service payroll. It was built around hourly teams, so time tracking and scheduling are native rather than add-ons.
Does PunchPro replace my payroll provider?
No. PunchPro collects, reviews and approves hours, then exports payroll-ready data you import into QuickBooks, ADP, Paychex, Paycom or the system you already use. Your provider keeps running payroll and filing taxes.
How is this different from BambooHR, Gusto or Homebase?
BambooHR is built for desk-based HR teams and quotes pricing per module. Gusto is payroll-first with HR bundled in. Homebase is scheduling-first for hourly teams. PunchPro combines core HR (offers, onboarding, records, handbooks) with GPS time tracking, scheduling and PTO for hourly crews, on one published price.
How does the offer letter and e-signature work?
You draft an offer from a template (role, rate, schedule, start date, your at-will and overtime language), PunchPro benchmarks the rate against people already in that role, and the candidate signs from their phone. The signed offer creates their employee profile and assigns the onboarding workflow for their role.
Can PunchPro stop a new hire from clocking in until paperwork is done?
Yes. Each onboarding step can be marked "blocks first punch." A new hire who hasn't signed the handbook or submitted I-9 documents can't clock in until those items are complete — or until you waive the step for that person, which is noted on their record.
Does the handbook builder give legal advice?
No. PunchPro drafts a handbook from your answers and manages versions and signatures. Employment rules vary by state and industry — have your attorney or HR advisor review policies before you publish them.
Does PunchPro track employee location all day?
No. PunchPro records location context when someone punches in or out. It verifies the punch, not the day — there's no continuous background tracking.
Which licenses and certifications can it track?
Any document with an expiry date: driver's licenses and CDLs, EPA 608, OSHA cards, CPR and first aid, food-handler cards, state caregiver credentials, forklift certifications and more. PunchPro warns you before they lapse and requests the renewal upload.
How long does setup take?
Most teams add employees and send their first offer the same day. There's no implementation project; the handbook builder and onboarding workflows come with starting templates you edit.
What kinds of businesses use PunchPro for HR?
Construction and trades, field service, home healthcare, retail, restaurants, janitorial, security and professional-services firms with hourly staff. If your team punches a clock, PunchPro fits.
What does PunchPro cost?
$39.99 per month per business plus $7 per active user per month. Every feature is included — there are no HR modules, tiers or add-ons. Start with a 14-day free trial, no credit card required.
Your business has enough moving parts. Your people shouldn't be one.
Set up your team, send your first offer, and run your next pay period on PunchPro.
14 days freeNo credit card requiredEvery feature included